Earning A Year Of Service And TRS-Eligible Employment

As the fiscal year progresses, TRS wants to provide a reminder for mid and late year hires. Some employees may have already served in another position at another employer and earned a year of service. Employment that does not meet the requirements for TRS membership-eligible employment is eligible, if the member has already earned a TRS creditable year of service for the current fiscal year.* The means that if they are working less than one-half time or in a temporary position, they would still need to be set up as TRS eligible and have contributions withheld through the end of the TRS fiscal year, which is Aug. 31. 

TRS recommends the following to ensure that the members are reported correctly and that all their service is reported as eligible if they have earned a year of service. 

1. Check the “View Employee Information Screen” in the TRS portal. If the employee has previous eligible employment, the information for the eligible position will populate on this screen. In the example below, the employee held an   eligible position from Aug. 20, 2025 – Jan. 20, 2026. If the employee worked enough days between September –   January to earn a year of service, they would need to be reported as eligible at all other employers through the end of the fiscal year.

2. Verify with your RE coach. If you are receiving errors on the ED40 that the employee has earned a year of service, please provide this information to your RE coach so we can verify if the error is accurate and if the employee should be set up as eligible.